If you have a busy and complicated inbox, then often it can be useful to archive old emails rather than delete them or store them under labels. This allows you to access them when you really need them, without cluttering your dashboard. How to retrieve archived emails in gmail on iphone.
At first glance, it may seem that all the archived email messages on your iPhone have disappeared because the Mail app does not have a dedicated Archive folder. However, you don’t have to worry that you have irretrievably lost your important archived messages from clients and employees. Instead of an Archive folder, the Mail app automatically transfers every archived message to your email account’s All Mail folder. How to retrieve archived emails in gmail on iphone. After you find an archived message, you can transfer it back to its original folder or choose another folder.
What Are Archived Emails?
Archived emails are messages that are stored in a secure folder, letting you free up storage space in your inbox. Essentially, it’s a way of saving and protecting the data in emails that you don’t want to keep in your inbox, while letting you retrieve them quickly. How to retrieve archived emails in gmail on iphone.
In Gmail, this means moving email messages from your inbox into “All Mail,” where they are stored on the Gmail server. Here, you can access and retrieve them (move them back into any folder/label) at any time.
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How to Find Archived Emails in Gmail
When you archive your messages, technically you’re removing them from your inbox. However, they’re still kept in your Gmail account.
Your archived emails aren’t kept in a folder like your “trash” or “important” folders; instead, they’re found in All mail.
Step 1On your desktop, scroll through the left-hand menu of your Gmail dashboard to find All mail (you may need to click on More if you have lots of folders).
Step 2When you select All mail, the emails in all your folders, your trash, and those you’ve archived, will all be shown.
Step 3To access your archived emails in your Gmail app on your tablet or smartphone, navigate to and click on the three lines next to the search bar.
Step 4Scroll down the menu and click All mail.
And talking about decluttering your inbox, you can use a third-party tool that brings sanity to your email management. That’s what Right Inbox is made for. The Gmail productivity tool comes with a dozen different features to help you maneuver around your Gmail account with ease.
How to Retrieve your Archived Emails in your Browser
Retrieving your archived emails simply means placing them back in your inbox.
To do this, go to All mail as shown above:
Step 1Select the email or emails you want to retrieve back to your inbox. Emails that are already in your inbox are marked Inbox.
Step 2Click the Move to inbox icon in the top menu.
Step 3You’ll then see a pop-up to confirm that your email is being sent to your inbox. You also get a chance to Undo this command.
Why you Might Need to Retrieve Archived Emails
It’s good email management to archive emails you don’t need currently, but that you don’t want to delete forever.
Maybe you’ve completed a project, it’s all signed off, and you’re ready to relieve your inbox of the hundreds of emails associated with it. But there’s every chance you may need to refer to some of those emails in the future, so permanently deleting them would be a bad idea.
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